Case Study: How a Company Reduced SaaS Costs by 30% Through Software Rationalization

Many modern companies rely on a variety of SaaS applications to run their daily operations, from team collaboration to business analytics. However, as organizations grow, uncontrolled software usage often leads to unintentional cost overruns. This is the experience of a mid-sized company that decided to implement software rationalization as a strategic efficiency measure.

In the initial stages of the evaluation, the company realized that they were using too many applications with overlapping functions, so the audit process was initiated with the help of Software Recommendations which focuses on mapping the actual needs of each department. This process clearly shows that many active licenses are rarely used optimally, despite the ongoing monthly subscription fees.

The next step is to analyze the effectiveness of each tool using a data-driven approach, where Software Recommendations used to compare features, costs, and usage levels across similar platforms. Through this process, companies can identify which applications truly provide business value and which are simply a budget drain. The results of this analysis are then further refined with Software Recommendations which takes into account the scalability and long-term needs of the company.

After the consolidation was carried out, the number of SaaS applications was significantly reduced without disrupting team productivity, because the selection of replacement solutions was based on Software Recommendations targeted. The company also renegotiated licensing contracts with key vendors based on insights from Software Recommendations, thus obtaining a more efficient pricing scheme.

In less than a year, the company's total SaaS costs dropped by 30 percent, while increasing visibility and control over internal technology usage. This success is largely due to the decision to Software Recommendations as the foundation for decision-making, rather than simply following old habits or individual preferences. This strategy demonstrates that cost efficiency and performance improvement can go hand in hand.

Contact Thrive for software recommendations. With a business-driven, cost-effective approach, Thrive helps companies strategically select, manage, and optimize software to ensure technology investments deliver real impact.